Applications

Applications

Application to perform at the 2020 Folkmoot International Dance and Music Festival

Folkmoot has begun the process of looking for groups for 2020. Please read the following information and clink the application link below to apply.

All submissions will receive a preliminary review to assess quality and consistency with the Festival’s mission and values. The high standards of excellence to which Folkmoot adheres, in addition to the limited number of performance spots available from year-to-year, make the selection of performing artists a highly competitive process. Qualified submissions will be brought before a Group Relations Committee for further consideration.

IMPORTANT:  We receive hundreds of submissions from artists each year, therefore artists will NOT be contacted unless the Festival is interested in pursuing performance possibilities.

To apply to as a group appearing at the Annual Folkmoot Summer Festival, please follow this process: 

  1. Fill out the application, linked from the button below
  2. Review our conditions of participation, below.
  3. Ask that your group is reviewed by Folkmoot’s Group Relations Committee.
  4. Pending approval and invitation, sign a participation agreement and submit to Folkmoot staff.
  5. Prepare travel arrangements and work with the Folkmoot staff to apply for visas if necessary.
  6. Provide a description of your dances, the origins of your dances, perhaps the regions from which they come. Any information you think would help us understand your group’s presentations. 

Conditions of Participation:

Folkmoot USA, a CIOFF festival, has been designated by the Legislature and Governor of our State as “The Official International Festival of North Carolina.  Visitors from all across America attend the festival.  We take great pride in being a festival of friendship that hosts high-quality folk groups.

Key Items in the Folkmoot USA Conditions of Participation:

 Groups can choose to arrive on July 17th or 18th, 2020, but no later than July 18th

    •  Groups depart on July 27th
    • Groups must fly into Asheville Regional Airport (AVL, Charlotte International Airport (CLT), Atlanta International Airport (ATL or the Greenville International Airport (GSP)
    • Each group is responsible for providing its own transportation to the airports listed above
    • All group members should be at least 16 years old
    • Groups must remain under 30 participants total, including musicians, directors, and performers
    • Live music is required. Folkmoot doesn’t accept groups with recorded music.
    • Groups are housed hostel-style with two rooms per group, males, and females in separate rooms, at the Folkmoot Friendship Center
    • Four meals a day are served each day in the Center’s cafeteria 
    • Folkmoot USA will also provide housing and transportation during the festival
    • No other reimbursements are provided by Folkmoot USA
  • Please continue reading for more detail on Folkmoot USA’s Conditions of Participation.

Application to be a Guide or Assistant Guide at the Folkmoot International Festival

Being a Folkmoot USA guide is truly the international cultural experience of a lifetime. During the two-week festival in July. Guides help our international guests get to performances, find things they need, help plan late-night parties that they host, plan and accompany them on sightseeing trips, and are responsive to just about any other needs that arise during their visit to western North Carolina. Guides also act as stage managers, emcees and souvenir salespersons at some performances.  Guides stay with their assigned performance group 24 hours a day, seven days a week. Remember, this is a job, not a summer camp. 

The job position is an intense two weeks that are very rewarding. Some veteran guides say that it’s the hardest job you’ll ever love. Many guides began with Folkmoot near the end of their high school career and continued through college. Some older guides take a vacation from their year-round jobs just to work at Folkmoot.

The guide team, totaling about 20, is led and supervised by a director. Guides will be trained in all aspects of their job during a workshop that will be held in July prior to the festival. Applicants for the guide position must be at least 18 years old.

We are also looking for assistant guides.  These guides can be between the ages of 14 and 17.  They have duties similar to those of the Folkmoot guides but will be under supervision at all times and do not work the “24/7” schedule of guides.

Included in Guide duties:

    • Work with festival group directors and Folkmoot staff members to ensure performance group compliance with Folkmoot rules, performance schedules, transportation schedules, meal schedules and other festival requirements
      Assist performance groups in planning and executing one evening of entertainment for other festival participants
    • Assist performance groups in planning sightseeing and other activities during non-performance time
    • Act as stage manager for some performances
    • Act as emcee for some performances
    • Sell Folkmoot souvenirs at some performances
    • Work with Folkmoot paid and volunteer staff to execute all festival activities in a professional manner
    • Closing down the building each night

Requirements: 

    • Must be 18 years or older (Assistant guides can be 14-17 years old, but work limited hours.)
    • Must be available for work 24 hours a day during the festival and training.
    • Must be available for 2020 training sessions, prior to the festival
    • Foreign language skills helpful but not required.

For more information, call the Folkmoot Friendship Center at 828.452.2997.

Application to be a Member of the Folkmoot International Festival Production Team

Folkmoot is looking for individuals who seek a once and a lifetime experience working during our 10-Day International Folk Festival. We seek those who are eager to work hard and thrive during our festival. Those with a good attitude and easy to get along with behavior will be sought after. We understand the jobs are all hard, some long hours, however, the enjoyment our staff endures through our festival is irreplaceable.

The Folkmoot Production team training will begin on July 16, 2019, and all positions will be required to participate through July 31, 2019. House is available as needed.

If you have any further questions, please contact Angie Schwab at Angie(at)Folkmoot.org

Available positions are listed below:

LIGHTING ENGINEER

Interested applicants should have a working knowledge of backstage practices, procedure, and equipment. Be punctual, professional, work well as a member of a team, and maintain a positive attitude in times of stress. Applicants must have the ability to repeatedly lift and maneuver up to 50-70 lbs either alone or with assistance as well as scale ladders and work in high places. Must have a well verse knowledge of theatrical technical vocabulary including intelligent LED lighting. The lighting engineer must be knowledgeable and versatile with a variety of lighting consoles and systems as the production travels to multiple different theater venues. Working quickly and efficiently to design stage looks is required for this position.

DUTIES AND RESPONSIBILITIES:

  • Lead and execute Load-in / Strike for all lighting equipment.
  • Teach proper maintenance on lighting equipment.
  • Board Operation which includes setting scenes and designing stage looks.
  • Must be knowledgeable and versatile with a variety of lighting consoles and systems.
  • Punctuality, professionalism, team player and an ability to interact well with others.
  • Ability to lift and move 50 pounds or more.
  • Great communication and leadership skills and ability to effectively lead a team.
  • Comfortable driving and transporting people and equipment.
  • Positive Energy and maintain a positive attitude in times of stress.

STAGE MANAGER

Are you a good communicator who is organized, detail oriented, has a sense of humor and interested in coordinating all aspects of a production? Then you have the qualities to become a successful Stage Manager. The Stage Manager is critical to any successful production. It is a unique position that requires leadership, responsibility and collaboration to push the production forward. This position will require you to maintain a calm demeanor during high levels of stress. The Stage Manager is responsible for the smooth running of all performances in addition to being responsible for bridging the gap between technical demands and artistic preferences. Below are a few of the significant duties of a Stage Manager during the production process.

DUTIES AND RESPONSIBILITIES:

  • Attend all rehearsals and performances and production crew in the daily runnings.
  • Responsible for smooth running of all rehearsals and shows he/she is assigned to. This includes show calling.
  • Create and maintain a “prompt book” that includes rehearsal schedules, cue sheets, and other paperwork necessary for the production.
  • Should know basic first aid skills.
  • Knowledge of dance productions and how to properly cater to dancers.
  • Create and issue daily performance reports. This report serves as communication between all members of the production staff and communicates notes from the performance.
  • Have a basic knowledge of theatrical technical vocabulary.
  • Attend production meetings and note sessions.
  • Establish and maintain communication will all technical departments to ensure that notes are being communicated promptly and clearly.
  • Should have good language and communication skills due to performers who may not speak English very well.
  • Maintain a positive attitude in times of stress

ASSISTANT STAGE MANAGER

The ASM supports the Stage Manager during rehearsals and performances and leads the backstage crew during performances. An effective ASM is essential for the smooth operation of the backstage elements. Below are a few of the duties of an Assistant Stage Manager during the production process.

DUTIES AND RESPONSIBILITIES:

  • Attend all rehearsals and performances and assist the Stage Manager in the daily running of productions.
  • Have a basic knowledge of theatrical technical vocabulary.
  • Should know basic first aid skills.
  • Knowledge of dance productions and how to properly cater to dancers.
  • Be attentive during all production functions.
  • Have great communication skills and be able to work as part of a team.
  • Run errands as needed and assist SM with daily set up and clean up.
  • Supervise scene shifts and backstage during performances.
  • Attend production meetings and note sessions.
  • Establish and maintain communication will all technical departments to ensure that notes are being communicated promptly and clearly.
  • Should have good language and communication skills due to performers who may not speak English very well.
  • Maintain a positive attitude in times of stress.

PRODUCTION CREW

Interested applicants should have a working knowledge of backstage practices, procedure, and equipment. Be punctual, professional, work well as a member of a team, and maintain a positive attitude in times of stress. Applicants must have the ability to repeatedly lift and maneuver up to 50-70 lbs either alone or with assistance as well as scale ladders and work in high places. Applicants should have a basic understanding of speaker systems, microphone placement, cabling process, a knowledgeable background in Qlab, and a base knowledge of intelligent lighting. The Production Crew is REQUIRED to attend ALL LOAD-IN and STRIKES. NOTE: This position may require you to work early mornings and late nights when necessary with the understanding of proper notice to working those hours from the Stage Manager or Technical Director.

DUTIES AND RESPONSIBILITIES:

  • Attend all rehearsals, previews and performances as scheduled.
  • Prepare all necessary equipment, clean the stage, and preset props prior to any rehearsal or performance.
  • Assist with transitions, assist with prop and microphone handoffs, and run the show while maintaining the quality of the production.
  • Maintain positive attitude in times of stress

SOUND ENGINEER

Sound Engineer will work with the Technical Director to prep, build, and change any aspects of the performance. The Sound Engineer should have a well-rounded understanding of speaker systems, microphone placement, cabling process, a knowledgeable background in live audio mixing, a knowledgeable background in Qlab, and a base knowledge of intelligent lighting. He/she will be required to attend Tech and Performances to maintain appropriate levels for each performance as well as perform duties as Board Operator or Audio Engineer backstage (A1). Sound Engineers are REQUIRED to attend ALL LOAD-IN and STRIKES. Note: This position may require you to work early mornings and late nights when necessary with the understanding of proper notice to working those hours from the Production Manager or Technical Director.

DUTIES AND RESPONSIBILITIES:

  • Lead and execute Load-in / Strike for all sound equipment.
  • Teach proper maintenance on microphones.
  • Board Operation which includes setting levels and sound mixing.
  • Punctuality, professionalism, team player and an ability to interact well with others.
  • Ability to lift and move 50 pounds or more.
  • Great communication and leadership skills and ability to effectively lead a team.
  • Comfortable driving and transporting people and equipment.
  • Positive Energy and maintain a positive attitude in times of stress.

Application to be a food or art/crafts vendor at Mootenanny, International Festival Day and/or Folkmalt

Mootenanny
Maggie Valley

Sat. May 9, 10-6
Sun., May 10, 12-5

Application Deadline
March 15

Information Packets Emailed
April 27

Folkmoot Block Party
Waynesville

Saturday, July 18
10am – 4pm

Application Deadline
March 31

Information Packets Emailed
July 9

Maggie Valley Festival Performance & Food Truck Roundup
Maggie Valley

Monday, July 20
5pm – 9pm

Application Deadline
March 31

Information Packets Emailed
July 9

International Day
Waynesville

Saturday, July 25, 10-5

Application Deadline
March 31

Information Packets Emailed
July 9

Folkmalt
Canton

Saturday, September 26, 10-7

Application Deadline
August 31

Information Packets Emailed
September 9

Application Process

Vendors are required to submit the following by the time line designated above.

  • A completed and successfully submitted online vendor application OR completed and signed hard copy vendor application. Online applicants will receive an email confirmation of their successful submission. Hard copy applications will receive a letter via U.S. mail or email confirming receipt of application. No confirmation that the application has not been successfully submitted and therefore will not be considered.  
  • Three (3) to six (6) color images of the work applicant intends to sell and at least one (1) booth image. Images submitted with hard copy applications will not be returned to the applicant. Digital images are preferred and are useful in festival promotions. Email submissions to vendors@folkmoot.org
  • A non-refundable application fee of $25, paid by credit card (additional $1.25 service fee), cash or bank check made payable to “Folkmoot USA.” Please do not send full booth fees until you have received notification your application was accepted as a vendor.
  • Failure to meet application deadlines may result in rejection of application.
  • Submitting an application does not guarantee acceptance.
  • Vendors must apply each year. Acceptance in previous years does not guarantee acceptance.
  • All approved vendors are required to sign a Vendor Term Agreement Form. This confirms that you have read the Vendor Application Guidelines.

Folkmoot events features juried, handmade creations of artists and craftspeople, as well as community organizations, educational entities and makers and producers of cultural foods. In order to ensure quality and integrity of Folkmoot events, a committee selects vendors based on a set of criteria that include: quality (including booth and presentation), craftsmanship, uniqueness, authenticity and fit for festival audiences. The committee reviews all applications and selects vendors who best meet these criteria.

We are especially looking for vendors who offer unique international food and merchandise and who can showcase decorative booth displays including flags and international themes. 

We are also seeking entertainment that includes strolling performers.

  • All events strive to present a well-rounded mix of vendors, therefore we limit multiple vendors showcasing similar items.
  • Nonprofits are welcome to participate. An application fee is required. If providing programming there is no vendor fee. A non-profit fundraising booth is $55 or a percentage of revenue collected. 
  • Folkmoot reserves the right to deny any application.

Mootenanny
Saturday & Sunday, May 9 & 10, 2020
10am – 6pm on Saturday and 12pm – 5pm on Sunday

A second year Appalachian music event, the Mootenany is a celebration of mountain culture with an emphasis on folk music, arts, crafts, specialty food and beverages. Folkmoot will host musical acts on a main stage, demonstrations of wood working, Plott Hounds and vendors who specialize in southern Appalachian culture. The event is held at the Maggie Valley Festival Grounds. Family friendly activities by clubs, organizations and education entities are welcomed. Vendors that specialize in handmade jewelry, pottery painting, quilts furniture and other arts are encouraged.

Folkmoot Block Party
Saturday, July 18, 2020
10am – 4pm

A first time event following the Folkmoot Parade of Nations down Main Street, Waynesville, NC, featuring family-friendly activities, craft and food vendors. Folkmoot’s International groups will be performing at the “Old” Gateway Club located on Church Street. The event is held on both Church St. and Montgomery St. in downtown Waynesville, NC. Food trucks and interactive family-friendly vendors are encouraged.

Maggie Valley Festival Performance & Food Truck Roundup
Monday, July 20, 2020
5pm – 9pm

Another, first time event, Folkmoot international folk dance groups will perform on the outside stage at the Maggie Valley Festival Grounds. We will welcome guests to bring chairs and blankets and enjoy the evening of international music and dance with great food and drink. Only food vendors should apply. Located at Maggie Valley Fairgrounds.

Only Food Vendors need apply. The event is held at the Maggie Valley Festival Ground.

International Day (ID)
Saturday, July 25, 2020
10am – 5pm

With a 37 year history, ID has a long established audience. The 2019 festival welcomed 15,000+ guests who enjoyed 80+ vendors, two stages with continuous performances by Appalachian and international Cultural performers, free international kid crafts, community dance lessons, locally crafted beer and eight food trucks. Located in Downtown Waynesville

  • Handmade jewelry, pottery painting, quilts furniture and other International arts are encouraged.
  • Ineligible items include, but are not limited to: crafts made from store-bought kits or molds, commercial reproductions, manufactured items that have been assembled.

Folkmalt
Friday, July 26, 2019
10am – 7pm

Celebrating WNC beer culture and a plethora of world cuisine in our region, Folkmoot is presenting our second year event on Saturday, September 26, 2020 in Sorrell’s Park, Canton, NC.

  • Folkmalt will host 20+ regional beer makers showcasing their internationally inspired beers.
  • Booths/vendors who provide handmade international arts crafts or who produce other cultural items including clothing, personal accessories are welcome. 

VENDING AT FOLKMOOT EVENTS

Vendors selected to participate in any of the above Festivals events will receive an acceptance packet by post mail or email. This packet will contain a confirmation letter and relevant logistical information. All vendor fees must be submitted to Folkmoot; please refer to the timeline on page one. 

    • Booths must be staffed for all event hours.
    • Events go on rain or shine unless extraordinary weather presents a safety issue. 
    • Vendors are not allowed to sell water – Folkmoot is the only water vendor.
    • No pets allowed. 
    • All vendors are expected to be open during the hours listed above unless they are notified by Folkmoot personnel.
    • Vendors are encouraged to bring assistants to help manage their booth when crowds increase.
    • Vendors will receive a 10’X10’ space unless purchasing multiple spaces.
    • Folkmoot reserves space upon receipt of payment.
    • The basic vendor fee is $100 a day for Mootenanny or $150 for both days, $100 for Folkmalt and $175 for International Day.
  • The basic food vendor fee is $100 per day for Mootenanny,  $150 Folkmalt and $240 for International Day.
  • Nonprofits are welcome to participate. An application fee is required. If providing programming there is no vendor fee. A non-profit fundraising booth is $55 or a percentage of revenue collected. 

Payments

  • Electronic payments of the $25 non-refundable application fee can be made of the Folkmoot website, with an additional $1.25 service fee. Upon approval, staff will send you a weblink for the full booth credit card payments.
  • Checks should be made out to Folkmoot and mailed to Vendor Coordinator, PO Box 658, Waynesville, NC 28786.

Refunds

  • No refunds for cancellations after July 1, 2019. 
  • No refunds for inclement weather. Please be prepared for all weather conditions. 

Vendor Placement

  • Folkmoot will assign booth locations to each vendor. Please understand that vendor placement is subject to change if there are changes to the site plan.
  • Vendors are responsible for bringing their own tent to fit a 10’X10’ space.  Vendors can apply for one(1) or two(2) contiguous spaces. Booth spaces will come in ten foot increments only. Food trucks must specify the size of their trucks/trailers and pay accordingly.
  • Vendors may not trade, switch or set up in another area.
  • Mootenanny and Folkmalt spaces are on grass. International Day spaces are on asphalt or sidewalks.
  • Water service is not available at these sites.
  • Phone lines are not available.
  • Electric is available to food service/trucks only. Food vendors who have paid vendor payments in full to Folkmoot and been approved by the Haywood County Environmental Services Department should bring extension cords, a minimum of 100 feet in length, with wire sufficient to carry the size of their required voltage – Maximum 15 amp circuit per vendor. We highly recommend #12 UL Approved extension cords. Generators are encouraged, silent ones only.
  • Dedicated WiFi service is not available. Vendors needing a reliable internet connection should plan to provide their own hotspot service.
  • No space will be held without a completed contract and full payment of the booth fee.
  • The following factors impact vendor placement on the event site: Product type (our goal is to limit the number of vendors who sell similar products and to place vendors who sell similar products in different areas of the event site) and food vendors next to vendors selling fiber art (due to the damage that could occur to fiber from food smoke or smell).                                                                  
  • Any special needs requests must be included on the vendor application. Folkmoot accommodates special needs on a case-by-case basis. If Folkmoot incurs charges due to your participation in our events, charges may apply. 

Set up

Mootenanny, Folkmalt and International Day marketplace vendor  Details will be in your information packets. Set up and breakdown times, location, etc.

  • International Day – Saturday, July 25 at 6:30 am. All vehicles must be removed on Main St. by 9:00 am. The town of Waynesville sets up water barricades at 9:30 am. Accessing or exiting your vendor space by vehicle is impossible. 
  • Vehicle unloading space will be near but not necessarily directly in front of an assigned booth at the event site.
  • Vendors will be permitted 30 minutes for unloading.
  • Vendor vehicles will need to be removed from the designated unloading area before vendor begins booth set up.
  • In order to efficiently and equitably accommodate all event sites, vendor load-in needs, these rules (along with additional procedures specified in the contracts of artists selected to participate) will be strictly enforced.  
  • Booths must be set up and operational 10 minutes prior to event start time.

Booth Operations Guidelines

  • Vendors must restrict activities to their booth space.
  • Food vendors shall provide adequate trash receptacles with trash bags outside its premises.
  • No subletting will be permitted, nor can the vendor assign the contract to another party.
  • Vendor booths must be fully operational at the time the event officially opens and remain fully operational until the event closes at the end of the day.
  • Vendors may not advertise outside of their booth space.
  • Raffles are not allowed.
  • Generators are not allowed unless approved in writing by Folkmoot one month before the event.
  • Artists may not sell work made from molds or kits.
  • Folkmoot’s insurance will not cover personal property, so vendors should obtain their own insurance.
  • Playing music from your booth is prohibited.
  • Vendors may sell ONLY the type of work Folkmoot has invited them to sell (indicated on agreement).
  • Folkmoot encourages vendors to perform ongoing demonstrations within their booths.
  • Folkmoot cannot act as a bank to provide change to vendors.
  • Vendors must comply with all logistical regulations outlined by Folkmoot.

Packaged Food Products

  • Vendor must adhere to Haywood County Department of Public Health guidelines pertaining to food sampling. Please call the Haywood County Department of Public Health for more information. 
  • Vendor cannot offer samples outside their booth space without prior approval from site coordinator.

Marketing

All Marketplace vendors will receive the following marketing benefits if approved by 30-60 from Festival date.

  • A listing on Folkmoot’s website, with a link to the vendor’s website (if provided)
  • Vendor highlighting in social media posts. Please submit PDF’s of photos.
  • Listed in Festival guidebook

Electric

Electric is limited to food vendors/ trucks only. See Vendor Placement heading for details.

Booth Clean Up

  • Vendors may not begin to dismantle or remove booths before the designated time. Please refer to page one.
  • Vehicles are NOT allowed on-site until 15 minutes after the end of event.
  • Be aware that pedestrians will still be present on Marketplace grounds during breakdown.
  • Vendors must take home their entire booths – including cardboard, carpet, display racks, storage containers, and decorations.
  • Trash must be removed from the event site. 
  • All booths must be completely broken down 1 ½ hours after end time. Any vendors failing to completely clean up their booth areas or vendors who are late in completely clearing their booth will be charged a cleaning fee. 

Taxes & Insurance

  • Vendors are responsible for all local, state and federal taxes.
  • Vendors assume all responsibility for the conduct of their operations including, but not limited to: obtaining liability and general coverage insurance – and ensuring all vendor activities adhere to local and state ordinances and regulations.
  • Folkmoot does not carry insurance not do we pay any taxes on behalf of vendors.

Please note that vendors who fail to comply with or repeatedly violate these guidelines may be expelled and/or not be invited to apply in future years. Folkmoot reserves the right to amend these guidelines as needed. In the event of a dispute, the decision of Folkmoot will be accepted as final.

Application to be a Folkmoot Volunteer

Please check back soon!

Applications For Seasonal, Part-Time Employment at Folkmoot

Folkmoot is looking for individuals who seek a once and a lifetime experience working during our 10-Day International Folk Festival. We seek those who are eager to work hard and thrive during our festival. Those with a good attitude and easy to get along with behavior will be sought after. We understand the jobs are all hard, some long hours, however, the enjoyment our staff endures through our festival is irreplaceable.

It is required of all seasonal staff members to participate in Cultural Conversation Training on one Saturday before work is to start. Date and time to be determined once all staff has been hired.

By turning in this application, you comply that everything on this application is accurate to the best of your knowledge and adhere to the requirements before work begins.

Application to be a Bus Driver at Folkmoot

Individuals who are hired for the bus driver position will work within a team environment to provide transportation service to international dance groups through Western North Carolina. Bus Drivers report to the Transportation Lead who then reports to the Executive Director. Each bus driver will be assigned to one group during the festival. This position will take place during the entire festival, July 14th, 2019 – July 31st, 2019.

A Class B – CDL with P endorsement is required for this position and must be obtained before work begins. It is required of all seasonal staff members to participate in Cultural Conversation Training on one Saturday before work is to start. Date and time to be determined once all staff has been hired.

By turning in this application, you comply that everything on this application is accurate to the best of your knowledge and adhere to the requirements before work begins.